How much does it cost to hire an LED screen?
We deliberately avoid quoting fixed package prices. In practice, these almost never match the actual project requirements and inevitably lead to additional charges once the quote has been issued. Instead, we quote for each enquiry individually and itemise the costs for technical equipment, transport, set-up, support and dismantling separately. This means you can see exactly what you’re paying for and can remove individual items if you wish.
These six factors determine the Rental price:
| factor | Effect on the price |
|---|---|
| Area in square metres | The greatest leverage. The price rises largely in proportion to the number of modules. |
| Pixel pitch | Fine-pitch modules from 1.9 mm require more modules per square metre and are therefore more expensive than 4.8 mm modules. |
| Indoors or outdoors | Outdoor modules are weatherproof and significantly brighter, which is reflected in the price. |
| Lease term | Travel, set-up and dismantling are one-off costs. Each additional day of the event therefore costs less than the first. |
| Installation method | Hanging requires rigging, structural analysis and more staff. Stacking is the cheaper option. |
| On-site support | A single briefing is sufficient for a video loop. Live production involving multiple signal sources requires a technician for the entire duration. |
As a rough guide: reducing the pitch from 4.8 mm to 1.9 mm doubles the number of modules that can fit into the same space. Those who realistically assess the viewing distance will make the biggest savings here.
This is included in the LED screen hire package
The following services are included in every rental option:
- Delivery directly to the event venue, nationwide, for example for trade fairs, conferences or corporate events
- Assembly and dismantling on site by our own team
- Signal control including controllers and scalers, fitted by experienced technicians
- Choice of mounting: Stacking (upright), hanging or integration into an exhibition wall
- Plug-and-play: You provide the content; we’ll make sure it all comes together seamlessly
- Functional test Before the show begins and your team receives their briefing
Exhibition walls and truss frames are not automatically included. If you require both, we will factor them into the plan and adapt the design to our modular exhibition stand construction Just let us know what’s there and what needs to be built.
Choosing the right LED wall
Pixel pitch and viewing distance
The Pixel pitch determines the distance from which the image appears continuous. As a rule of thumb, the pitch in millimetres is roughly equal to the minimum viewing distance in metres. If your audience is closer, viewers will see individual dots rather than an image.
| Pixel pitch | A sensible starting point | Typical application |
|---|---|---|
| 1.9 mm | about 2 metres | Reception desk, touchscreen wall, conference room |
| 2.6 mm | about 3 metres | Exhibition stand, showroom, product presentation |
| 3.9 mm | about 4 metres | Stage backdrop, large performance areas |
| 4.8 mm | about 5 metres | Outdoors, Festival, Façade |
A finer pitch isn’t automatically better. It costs more and is pointless if nobody gets close enough anyway.
Indoor and outdoor LED screens
Outdoor modules They achieve very high luminance levels and are weatherproof, ensuring they operate reliably in both sunshine and rain. Indoor modules In return, they offer a finer resolution, a shallower profile and a more understated appearance. For exhibition stands with high architectural standards, the choice therefore almost always falls on indoor technology. For outdoor installations, we like to combine the surface with a Flexbox event container, which combines technology and storage space.
Stacking, hanging or recessed installation
- Stacking: Freestanding on a secure frame, for example in front of stages or at trade fairs. Quick to set up, no ceiling load.
- Hanging: Suspended from trusses or ceiling structures. Requires rigging and approval from the event organiser.
- Wall installation: Flush-mounted into existing partition walls, frameless and without a step.
When it comes to wall installation, the modular design plays a crucial role. Our modules are constructed as tiles, which Aluvision LED-Tiles, and blend seamlessly into the frame system. From a distance, visitors see a continuous display surface rather than a collection of individual screens.
Four steps to hiring an LED screen
- Finalise the event and venue. Indoors or outdoors? A stage, exhibition stand or conference room? How high is the hall, and where is the power socket?
- Set the size and pixel pitch. What viewing distance is intended, and how much detail should the content be shown in?
- Select the mounting method and accessories. Free-standing, wall-mounted or integrated into a display wall?
- Get a quote and book an appointment. We will confirm availability, logistics and the installation window.
A dedicated point of contact then coordinates all aspects of the project: technical planning, visualisation, logistics, set-up and on-site fine-tuning. If required, they will liaise directly with your agency, the production team or the stand builder. How the space can be further digital exhibition technology We’ll sort out which ones can be combined during the same session. If the fair as a whole is still up in the air, our guide to Trade fair planning during the preparations.
Please let us know the date, venue and the space you require. We will provide you with a specific recommendation and a transparent quote.
Hire LED walls for trade fairs, stages and conferences
At the exhibition stand
Moving images have a greater impact than print graphics. Product videos, animations and live camera footage keep visitors at your stand, and touch functions allow them to control the content themselves. Spectators become active participants who will remember your brand later on.
On stage
Used as a stage backdrop, the LED screen serves as both a projection screen and a decorative element. It remains visible even when the auditorium is fully lit, and no one casts a shadow across the image when they step in front of it.
For conferences and hybrid events
Using professional scalers, we can integrate virtually any signal format and adjust it in real time, from presentations to camera signals. For streaming formats, the screen can be used simultaneously as both an image source and a backdrop.
Outdoors
Roadshows, festivals and corporate events held in the open air require brightness and weather resistance. Outdoor modules provide both, and can be combined with trusses or containers even without a permanent structure.
Content, layout and format
Do you have finished material or are you still at the early stages? We check the resolution, aspect ratio, font sizes and contrast before the first frame plays. This helps you avoid blurred edges, cropped logos and text that nobody can read from a distance of three metres. Short messages, striking images and high contrast work best.
Why you should hire an LED wall from sectorplan
We have been building exhibition stands and managing the associated media technology for over 15 years. We don’t source our LED screens from subcontractors; they come from our own stock and are set up by the same team who are putting the stand together anyway.
- Own module inventory, available at short notice, even when time is tight
- Full service from transport and installation to signal control
- Aluvision Ambassador, resulting in seamless integration into modular display systems
- Dedicated project contact rather than shifting responsibilities
- Costs that are easy to calculate, shown separately
- Neufarn, near Munich, short distances to the exhibition centres in the south
Reliability
At live events, reliable technical equipment is crucial to the success of the performance. We use certified rigging and installation systems and carry out a full system test run before the show begins. On request, we can set up redundancy measures, such as spare modules or a second player, to ensure that a single fault does not bring the event to a halt.
Sustainability
After the trade fair, the modules are returned to the warehouse and taken to the next event. Combined with our modular stand system, this creates a display that does not require any single-use structures. Transport and storage between events are handled by our own Logistics and storage.
Frequently Asked Questions about LED Wall Hire
The earlier you enquire, the wider the choice of modules and formats. For trade fairs and larger events, we recommend allowing four to eight weeks’ notice, as this gives us time to coordinate structural requirements, power connections and content. We can also accommodate last-minute enquiries, subject to availability within our hire pool. A phone call will clarify more quickly than any checklist whether your date is feasible.
LED walls consist of individual modules containing many small RGB pixels. These pixels emit light directly, resulting in high brightness and vibrant colours even in daylight. The modules are slotted together to form displays of virtually any size and are controlled via a controller. The same technology can therefore be used for a narrow portrait-format display just as easily as a wide stage backdrop.
Yes. An LED wall generates light directly within the light-emitting diodes, whereas a projector projects it onto a surface, resulting in some light loss. This is why content remains clearly visible in bright exhibition halls and in daylight. Furthermore, no shadows are cast when someone steps in front of the screen.
Power consumption depends primarily on the pixel pitch, brightness setting and location. Indoor displays generally require significantly less power than outdoor displays, which have to be visible against daylight. Depending on the model, power consumption ranges roughly between 150 and 800 watts per square metre. We will calculate the power requirements for your specific configuration in advance so that you can register with the trade fair organiser.
We always take care of the set-up, basic configuration and functional testing. Whether a technician remains on site during the event depends on the complexity of the setup. For a continuous video loop, thorough briefing is often sufficient. For live production, multiple signal sources or camera feeds, we recommend support from our media technicians. We will clarify this together during the quotation phase.
Using controllers and professional scalers, we integrate common formats, ranging from presentations and animations to live camera feeds and unusual aspect ratios. The technology adjusts the resolution and format in real time, ensuring the image is displayed without distortion. It is also possible to display multiple sources simultaneously, such as a camera feed and slides side by side.
Renting makes financial sense as soon as the space is not required on a permanent basis or in varying formats. You save on storage, maintenance and purchase costs, and receive equipment that can be delivered and set up at short notice. The same logic applies to the exhibition stand itself, as our comparison shows Rent or buy an exhibition stand shows. A permanent installation is more worthwhile for continuous use, for example in sales areas or exhibitions. We are also your point of contact for this, although the pricing would be different in such cases.
Your LED wall for your next performance
